View your speaker notes privately while delivering a presentation on two monitors

http://office.microsoft.com/en-us/help/HA100673831033.aspx

The Speaker’s Notes option from previous versions of PowerPoint is no longer available from the Screen menu. Presenter View replaces the Speaker Notes option.

You can run your Microsoft Office PowerPoint 2007 presentation from one monitor (your laptop, for example) while your audience views it on a second monitor (projected on a larger screen, for example). Using Presenter View is a great way to view your speaker notes on your computer, while the audience views the note-free presentation on the other monitor.

In this article

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• Overview of Presenter view

• Requirements for using Presenter view

• Turn on multiple monitor support

• Deliver a presentation on two monitors by using Presenter view

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Overview of Presenter view

By using two monitors, you can view your notes, or run other programs that your audience will not see, and you can do this by using Presenter view. Presenter view offers the following tools to make it easier for you to present information:

Note   Although your computer may be able to support more than two monitors, PowerPoint supports the use of up to two monitors for a presentation.

• You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
• Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
• Speaker's notes are shown in large, clear type so that you can use them as a script for your presentation.
• You can darken or lighten the screen during your presentation and then resume where you left off. For example, you might not want to display the slide content during a break or a question and answer (Q and A) period.

In Presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. The following illustration shows the various tools that are available to you from Presenter view.

The slide number (for example, slide 1 of an 8-slide presentation)

The slide you are currently showing to the audience

The speaker's notes, which you can use as a script for your presentation

Click to go to the previous slide

The pen or higlighter

Click to display a menu that enables you to end the show, darken or lighten the audience screen, or go to a specific slide number

Click to go to the next slide

The elapsed time of your presentation, in hours and minutes

Slide thumbnails that you can click to skip a slide or to return to a slide that you already presented

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Requirements for using Presenter view

To use Presenter view, do the following:

• Make sure that the computer that you are using for the presentation has multiple monitor capability. Most desktop computers require two video cards for multiple monitor capability, and many laptop computers have multiple monitor capability built in.
• Turn on multiple monitor support.
• Turn on Presenter view.

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Turn on multiple monitor support

  Notes 

• Although your computer may be able to support more than two monitors, PowerPoint supports the use of up to two monitors for a presentation.
• To turn off multiple monitor support, select the second monitor, and then clear the Extend my Windows Desktop onto this monitor check box. For more information about this procedure, see Microsoft Windows Help.

1. On the Slide Show tab, in the Monitors group, click Use Presenter View.

   Note   The Display Properties dialog box from Windows Control Panel appears.

2. In the Display Properties dialog box, on the Settings tab, click the monitor icon for the presenter's monitor, and then select the Use this device as the primary monitor check box.

   If the Use this device as the primary monitor check box is selected and unavailable, the monitor is already designated as the primary monitor. You can select only one primary monitor at a time. If you click a different monitor icon, the Use this device as the primary monitor check box is cleared and made available again.

   Tip   You can show Presenter view on and run the presentation from only one monitor — typically, monitor 1.

3. Click the monitor icon for the audience's monitor, and then select the Extend my Windows Desktop onto this monitor check box.

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Deliver a presentation on two monitors by using Presenter view

After you set up your monitors, open the presentation that you want to deliver, and then do the following:

1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
2. In the Set Up Show dialog box, choose the options that you want, and then click OK.
3. To begin delivering your presentation, on the View tab, in the Presentation Views group, click Slide Show.