Microsoft - Daily Tips and Tricks Special Delivery

Send a Calendar Snapshot With a calendar snapshot, you can communicate your calendar information to anyone, anytime. To send a calendar snapshot: 1. Click the calendar. 2. Click the Send a Calendar via E-mail link in the left navigation pane. 3. In the dialog box, choose which calendar you want to send information from, the date range, and the level of details that you want to share. Microsoft Office Outlook creates a visual representation of your calendar information in the body of the e-mail message and also attaches the information as an .ics file. Generate Random Text in Word 2007 On a blank line in a Microsoft Office Word document, type =rand followed by (PC,SC)—where PC stands for paragraph count and SC stands for sentence count—and then press ENTER. For example, =rand(2,3) will create two paragraphs of three sentences each. Word inserts some random text based on your specification. You can use this new text for testing form controls such as text boxes or paragraph alignments.

Apply WordArt Text Effects You can easily liven up your slide titles and text by using WordArt and Text Effects. 1. Highlight the text to which you want to apply effects. 2. On the Format tab, locate the WordArt Quick Styles gallery. 3. Select a WordArt style if you want to apply a predefined style to your text. 4. Add custom effects like reflection, glow, 3-D rotation, and bevel by using the Text Effects gallery. To Create a New Table Microsoft Office Access 2007 has made creating tables easy by providing a handful of common schemas. 1. On the Ribbon, on the Create tab, in the Tables section, click Table. 2. Type the first value in the cell, just as you would in a Microsoft Office Excel spreadsheet, and then press ENTER. 3. Double-click the column heading to rename the field. Based on the value typed, Access automatically defines the data type, although it does so differently from a spreadsheet. In Access, each field—a column in your datasheet—is defined by a data type. Using Voting Buttons You can easily collect information from your coworkers. The redesigned Microsoft Office Fluent user interface makes it easier than ever to use voting buttons to collect information through e-mail. Here's how: 1. Create a new message in Outlook, or reply to an existing message. 2. On the Options tab, in the Tracking section, click Use Voting Buttons. 3. Click the option you prefer. For additional message options, click Custom.   Managing Rules To view conditional formatting rules or to perform changes: 1. On the Home tab, in the Styles group, click Conditional Formatting, and then click Manage Rules. 2. Select the rule that you want to view or modify, and then click Edit Rule. 3. Edit the rule in the dialog box, and then click OK. Create SmartArt Diagrams Microsoft SmartArt graphics make it easy for you to create high-impact, professional diagrams. Instead of spending hours designing your own diagrams, you can use Microsoft Office PowerPoint 2007 to focus on the visual message that you want to communicate. 1. On the Insert tab, click the SmartArt button. 2. In the list of diagram categories, select the type of diagram that you want to add to your presentation. 3. Under Type your text here, type a list of the information that you want reflected in your diagram. 4. Click the Design tab, and then select colors and styles from the available galleries to make your diagram look great. Use the Quick Access Toolbar You can add your favorite—or most commonly used—commands to the Quick Access Toolbar in the 2007 Microsoft Office system, so that these tools are always easy to find. You'll find the Quick Access Toolbar next to the Office button above the Ribbon. The default commands on the Quick Access Toolbar are Save, Undo, and Repeat. You can add your most-used favorites by clicking the expandable arrow to the right of the Quick Access Toolbar to open the Customize Quick Access Toolbar menu. Here, you can select the set of commands that you want on the Quick Access Toolbar. To add commands that aren't on the list, click More Commands. If you're adding a lot of new commands to the Quick Access Toolbar, use the Customize menu and click Show Below the Ribbon. This will move your Quick Access Toolbar to below the Ribbon to give it more room to expand.