Daily Tips and Tricks Special Delivery - Microsoft

Use Multiple Monitors to Present and See Notes at the Same Time Microsoft Office PowerPoint provides a feature you can use to show the presentation slides on a projector while keeping the Presenter view (with the speaker notes) on your notebook computer’s screen. To use this feature, you need to change your display settings. Here’s how: 1. Open the Display Properties dialog box by right-clicking the desktop and then clicking Properties. 2. Click the Settings tab. 3. Click the Secondary Display symbol (the 2). 4. Under the Screen resolution heading, select the Extend my Windows desktop onto this monitor check box. This setting gives you a desktop that spreads across both the projector and your notebook computer's screen. You can now set up PowerPoint to use both screens. 1. Open your presentation. 2. On the menu bar, click Slide Show, and then click Set Up Slide Show. 3. In the Set Up Show dialog box, locate the Multiple monitors option, and select the Show Presenter View check box. 4. Start the slide show. The Slide Show view of the presentation appears on the projector’s screen, while the Presenter view and speaker notes appear only on your notebook computer’s screen.

To Fit a Printout onto a Set Number of Worksheet Pages 1. Click the Page Layout tab on the Ribbon. 2. In the Scale to Fit section, in the Width box, type the number of pages you want the printout to span horizontally. 3. In the Height box in the same section, type the number of pages you want the printout to span vertically.

Change Default Document Formatting When you created your first new document in Microsoft Office Word 2007, you may have noticed that default text formatting (the formatting of the Normal paragraph style) had changed from the previous version. For example, the new default font is Calibri, line spacing is a bit expanded, and space is automatically added after each paragraph. To change font and paragraph formatting defaults for the active document or all new documents based on the active template, do the following: 1. Press CTRL+SHIFT+ALT+S to open the Styles pane (or click the dialog box launch icon in the Styles section on the Home tab). 2. Click the Manage Styles icon at the bottom of the pane to open the Manage Styles dialog box. 3. On the Set Defaults tab of the dialog box, change font and paragraph formatting as needed. Then, at the bottom of the dialog box, click the option to apply settings either only to this document or to new documents based on the active template.

Task Updates and Timesheet Submittal and Approval Team members update project work in the Tasks, My Work section of Microsoft Office Project Web Access. After they submit their task updates, the project manager approves or rejects their time on tasks in the Approvals, Task Updates section of Project Web Access. At the end of each timesheet period, team members use Import Task Progress to show progress on their timesheets along with any other administrative time spent during the period. Resource managers can review, approve, and reconcile timesheets against reported project work, nonproject work, and nonworking time. Use the following steps to review and approve timesheets: 1. In Project Web Access, click the Action pane. 2. In the Approvals section, click Timesheet. 3. In Review My Timesheet Summary, click My Timesheet. 4. Click the Review Timesheet Detail page. 5. Click Approve to complete the approval process. 6. In the Approvals section, click Admin Time. 7. Click the Review Admin Time Detail page. 8. Click Approve to complete the approval process. Fix the OSD Problem After Reinstalling Outlook 2007 When you try to access Microsoft Office Outlook 2007 after reinstalling the 2007 Microsoft Office system, you will receive an error message recommending that you access your Microsoft Exchange server to reinstate the Open Software Description (OSD) file. This can be fixed. 1. In Control Panel, click User Accounts, double-click Mail, and then click E-mail Accounts. 2. Double-click your account, and then change your user name to an alias. 3. Click Next, and then exit.

Print an Entire Worksheet Even if You Defined a Print Area 1. Click the Office button. 2. Click Print. 3. In the Print what section, select the Ignore print areas check box. Apply Formatting That Updates Automatically When You Change the Document Theme You may already know that the new Document Themes feature in the 2007 Microsoft Office system programs Word, Excel, and PowerPoint enables you to apply a set of fonts, colors, and graphic effects throughout the document at once. Document Themes also help you apply that same formatting automatically to new content as you add it. However, if you’ve tried to use the Themes gallery (available from the Page Layout tab in Word and Excel or the Design tab in PowerPoint) and some document elements didn’t update, here’s the reason. Theme elements such as fonts or colors correspond to specific formatting options. When you use those options to format document content, that content will automatically update when you change the theme (this is often referred to as theme-ready formatting). To apply colors that are theme-ready, choose colors from the Theme Colors portion of the color palette; to apply fonts that are theme-ready, use the fonts under the heading Theme Fonts. Note: You must choose formatting from Theme Colors or Theme Fonts for that formatting to be theme-ready. Even the identical formatting selected from a different location—such as by typing in RGB color values that match a color in the Theme Colors palette—will not be theme-ready.

Move Things Around Quickly in Outlook You can move items from one place to another in Microsoft Office Outlook. The keyboard shortcut SHIFT+CTRL+V opens the Move Items window. For example, to convert an e-mail message into a task, press SHIFT+CTRL+V followed by T. This shortcut will save a lot of time scrolling through your folder list. If you have more than one folder that begins with the letter T, just keep pressing T until the Tasks folder is selected, and then press ENTER.

Change the Default File Location Many users find that they tend to open workbooks from the same folder on their computer. If that Windows Vista folder isn't Documents (My Documents in Windows XP), you can change the folder that Microsoft Office Excel 2007 displays when you want to open or save a workbook. Here’s how: 1. Click the Office button. 2. Click Excel Options. 3. In the left column, click Save. 4. Type the desired location in the Default file location box.